Request for Quotation (RfQ) for WASH and Multipurpose Cash Assistance at Relief Rescue Initiative (RRI)

Relief Rescue Initiative (RRI) is a National Non-governmental organization, which is committed and active in community humanitarian and developmental projects with its presence in Borno, Adamawa, Benue, Yobe and Jigawa States. The primary focus of RRI is on improving and alleviating the problems of the less privileged, deprived, vulnerable group and people affected by armed conflicts and other Natural/Man made disasters in their struggle to obtain a life of justice and dignity. Areas of focus include; food security and livelihood, Nutrition, Protection, Education, Water sanitation and hygiene (WASH), Metal health, and psychosocial support (MHPSS) achieved through the implementation of projects targeted at the community level especially on the most vulnerable members of the community.

In line with its focus, RRI will be implementing WASH and Multipurpose Cash Assistance in Jigawa States In partnership with IOM-RRF Project. This is aimed at preventing already vulnerable House Holds from falling into starvation, malnutrition and diseases.

We invite applications for:

Title: Request for Quotation for the Procurement of Stationery, Communication (Recharge Cards), Consumables, Training & Capacity Building Materials, Car Hire Service and setting up of CFM Desk for WASH and Multipurpose Cash Assistance in Jigawa State

Reference Number: IOM/RRF/RRI/RFQ/24/001
Location: Jigawa
Project Title: Emergency WASH and Multipurpose Cash Assistance to flood-affected Communities in Jigawa State

etails

• Issued by: Relief Rescue Initiative - RRI a non-governmental National Organization working to alleviate human suffering among women, girls, men, Boys, Persons with Disability (PLWD) and Marginalized. This RFQ is to support her WASH and Multipurpose Purpose Cash Assistance project in Jigawa State.

Lot 1: Stationery Items

S/No	Description	Unit	Quantity
1	Paper (A4)	Carton	3
2	Biro	Pack	4
3	Stapler	Pieces	2
4	Flip Charts	Pack	1
5	Flipchart Stand	Pieces	4
6	Permanent Marker	Pack	2
7	White Board Marker	Pack	2
8	Highlighter	Pack	2
9	Punch Pocket (white transparent)	Pack	3
10	Masking tape	Pieces	3
11	Sticky Notes	Pack	5
12	Office File	Pack	2
13	Pin Remover	Pieces	4
14	Stapler Pins	Pack	1
15	Hard Cover Register/Ledger	Pieces	17
16	Paper Clip	Pack	2
17	Battery For Public Address System	Pieces	10
18	File Tag (Indian Tag)	Pack	2
19	Paper Punch	Pieces	2
20	Carbon Paper	Pack	1
21	Ruler	Pack	1
22	Projector Stand	Pieces	2

Lot 2: Communication Costs

S/No	Description	Unit	Quantity
1	Recharge Cards for Staff Communication	1,000 denomination	300
2	Recharge Cards for Office Internet	1,000 denomination	150

Lot 3: Consumables

S/No	Description	Unit	Quantity
1	Refill of Water Dispenser	Bottles	20
2	Refill of Multicolour Printer (Toner)	Pack	2
3	Office Cleaning Solution (Detergents, Liquid soaps)	Pieces	3
4	Insecticides and disinfectants	Pieces	(2 insecticides, Izal 4litres, Detol 1 litres and Hypo/Jig 3big)
5	Tea and Beverages	Pieces	(Nescafe Gold 3, Tea 15pack, Sugar 15 Pack, Nescafe Tin 5)
6	Toilet Papers	Pack	3
7	Refreshment for Coordination/Reflection/Guest Meeting at RRI	Pieces/Person	10 Maltina, 10 Short Bread (Yale brand)
8	Face Mask	Packs/boxes of 50 pieces	3

Lot 4: Training of Hygiene Promoters

S/No	Description	Unit	Quantity
1	Breakfast	Meal/Person	20
2	Lunch	Meal/person	20

Lot 5: Capacity Building for WASHCos

S/No	Description	Unit	Quantity
1	Breakfast	Meal/Person	35
2	Lunch	Meal/Person	35

Lot 6: PDM Training to Enumerator

S/No	Description	Unit	Quantity
1	Breakfast	Meal/Person	35
2	Lunch	Meal/Person	35

Lot 7: Setting up of CFM Desk

S/No	Description	Unit	Quantity
1	Hard Cover Notebooks for documentation (1 pack of 5 Pieces)	Packs	5
2	Pen (1 pack)	Packs	5
3	Plastic Chairs	Pieces	15
4	Plastic Tables	Pieces	1
5	Big Mats	Pieces	5
6	Suggestion Box	Pieces	5

Lot 8: Visibilities for the Project Implementation

S/No	Description	Unit	Quantity
1	CHPs Branded Reflective Jackets	Pieces	20
2	WASHCOMS Branded Reflective Jackets	Pieces	70
3	Enumerators Branded Reflective Jackets	Pieces	15
4	PDM Branded Reflective Jackets	Pieces	25
5	CRM Branded Reflective Jackets	Pieces	5
6	Sign Post for Boreholes	Pieces	10
7	Staff Khaki Branded Jackets	Pieces	18
8	Roll-up Banner for Distribution	Pieces	6
9	WFMT Branded Reflective Jackets	Pieces	25
10	Water Quality Monitors Reflective Jackets	Pieces	25
11	Flex Banner for CHP Training	Pieces	1
12	Flex Banner for WASHCOMS Training	Pack	1
13	Flex Banner for Enumerators Training	Pieces	1

Lot 9: Carhire Service

S/No	Description	Unit	Quantity
1	2 Cars Roving across 5 LGAs of Jahun, Miga, Kirikasama, Buji and Gwaram	Vehicles	2

Lot 10: Training Materials

S/No	Description	Unit	Quantity
1	Training Materials	Jotters (Branded with USAid, IOM, RRF and RRI Logos)/Pen/	100

Lot 11: Public Address System

S/No	Description	Unit	Quantity
1	Public Address System	Sonok 15 Bluetooth Rechargeable public address system with dual mic.	4

Application Closing Date
3rd November, 2024.

Submission of Tender Documents
Interested and qualified prospective Vendors should submit their quotes to: procurement.rri@gmail.com using the Title as the subject of the mail.

Submission Guidelines

• Each lot must be quoted separately in a detailed breakdown.
• Vendors may bid on one or more lots.
• RRI will comply with statutory laws and will deduct 5% WHT on all Supplies and 10% WHT on Rentals/Hires
• Include Unit Price for each item on Qoute.
• Include the following documents:
  • Quotation on company letterhead.
  • Company profile.
  • Registration certificates.

Evaluation Criteria

• Price (for each lot)
• Delivery Time
• Compliance with Specifications
• Vendor Experience and Capability
• Payment Terms
• Environmental friendly items.

Terms and Conditions:

• Payment Terms: Payment will be made within 30 days of successful delivery and inspection of goods.
• Delivery Location: RRI Office Dutse
• Delivery Timeline: Goods must be delivered within 3days of the order confirmation.
• Penalties: Late deliveries can lead to termination of Order.

Contact for Clarifications:
For any inquiries related to this RFQ, please contact "Fori Ishaku", at ifori.rri@gmail.com or 07060585910 , 08128550332 .

Important Information for Vendors

• No Payment for Submission of Quotes: Relief Rescue Initiative (RRI) will not request or require any form of payment or fees for the submission of quotations. Submission of quotes is free, and participation in this process does not obligate RRI to issue a purchase order or contract.
• RFQ Disclaimer: This Request for Quotation (RFQ) is not a purchase order. RRI reserves the right to reject any or all quotes, and no compensation will be provided for any costs or expenses incurred in preparing or submitting a quote. RRI is relieved of all liabilities that may arise from the submission of quotes.
• Relief Rescue Initiative has zero tolerance towards sexual exploitation and Abuse (including abuse to children) and Discrimination perpetrated by our staff, vendors, suppliers, and their representatives or related personnel. They are all expected to adhere strictly to RRI’s safeguarding principles, high standards of conduct, ensuring the safety and dignity of individuals affected by the project. We take serious complains and concerns about sexual exploitation and abuse and will not hesitated to enforce disciplinary measures against staff and related personnel found in breach of our policy.
• All staff, vendors, suppliers, and their representatives or related personnel must sign RRI Code of Conduct before engagement.

Kindly use the format below:
Feel free to add rows to accommodate more items.

S/N	ITEM DESCRIPTION / SPECIFICATION	QTY	UNIT COST	AMOUNT
1.
2.
RRI is complaint to tax laws and all quotes are liable to 5% WHT and 10%WHT for Car Hire and all Rentals			WHT@5%
Total